Monday, October 20, 2008

NOTICE OF BIENNIAL GENERAL MEETING

PERSATUAN PEGAWAI-PEGAWAI AFFIN BANK BERHAD
(AFFIN BANK BERHAD OFFICERS ASSOCIATION)
(Registered Under the Trade Union Act, 1959)
Registration No. 897

No. 8 Lorong Enggang 23, Taman Keramat, 54200 Kuala Lumpur

PRELIMINARY NOTICE OF 3rd BIENNIAL GENERAL MEETING (BGM) FOR TERM OF 2009 TO 2010
Date : 20th October 2008

NOTICE IS HEREBY GIVEN THAT THE THIRD (3RD) BIENNIAL GENERAL MEETING (BGM) OF THE ASSOCIATION WILL BE HELD AS FOLLOWS:-

DATE : 5th December 2008
TIME : 5.00 P.M
VENUE : AUDITORIUM, 18TH FLOOR, MENARA AFFIN

Members who wish to nominate candidates for the election of Principal Officers and the Council Member of the Association MUST complete all the particulars in the prescribed Nomination Form as attached.

(To get the membership number please refer to the link stated below)

You are entitled to nominate up to FIVE (5) Principal Officers and FOUR (4) Council Members of the Association who shall be elected by the entire membership of the Association

Nomination shall be made on the prescribed form and all relevant columns are to be completed. Nomination shall be invalid unless;-

(A) It is signed by the Proposer and a Seconder who must be members in benefit;

(B) It contains the express consent of the candidate (who must be in benefit) to stand for election;

(C) The candidate has been engaged or employed as an officer of the Bank, in the rank of Executive, AVP2, AVP3;

(D) The candidate must be above 21 years old of age.

Members are invited to submit motions (if any) including motion for amendment of the constitution for discussion at the meeting

Members who wish to raise any motions during the BGM MUST complete the motion formed attached.


Please take note that the Nomination Form together with the motion (if any) for discussion MUST be sent to reach the Honorary Secretary at Special Asset Management, 7th Floor, Menara Affin, 80 Jalan Raja Chulan, 50250 Kuala Lumpur, on or before 3rd NOVEMBER 2008 (closing date)

IMPORTANT NOTE: -

NOTICE IS HEREBY GIVEN THAT IF THE QUORUM IS NOT PRESENT ONE HOUR AFTER THE APPOINTED TIME AS STATED ABOVE, THE 3RD BGM SHALL BE POSTPONED AND AN EXTRAORDINARY GENERAL MEETING SHALL BE CONVENED ON 12TH DECEMBER 2008, AT 5.00PM AT AUDITORIUM 18TH FLOOR, MENARA AFFIN. THE NOTICE FOR THE (3RD) EXTRAORDINARY BIENNIAL MEETING SHALL BE FORWARDED TO ALL MEMBERS ACCORDINGLY.

AGENDA

1. Welcome address by the President/Chairman;

2. Appointment of Minutes’ Secretary;

3. To confirm the minutes of the 2nd Extraordinary General Meeting (EGM) held on 7th December 2007 at Auditorium, 18th Floor, Menara Affin.

4. To receive and adopt the Secretary’s Report for the period from April 2006 to March 2008;

5. To receive and adopt the Treasurer’s Report on the statement of accounts for the financial year ended 31/3/2006 and 31/3/2008;

6. To elect five (2) Scrutineers;

7. To elect two (2) internal auditors;

8. To appoint external auditor to the Union for financial accounts ending 31/3/2009 and 31/3/2011;

9. To appoint legal advisor(s) to the union;

10. Report on nominations for the election of the Executive Council (EXCO) for the period ending 31/12/2011;

11. Other matter arising.


By order of the Executive Council
AFFIN BANK BERHAD OFFICERS ASSOCIATION


ARICHANTHERAN SIVAGNANAM
HONORARY SECRETARY
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